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Arcaflow AI · Case Studies

We build the AI layer
your business runs on.

Voice agents, text automation, CRM systems, and workflow infrastructure — deployed for real businesses across Europe and the US.

Voice AI Agents Workflow Automation CRM Implementation 8+ Industries IT · UK · US
Real results. Real businesses. →
Where we operate

Industries we've built for

🏠

Real Estate

Lead qualification, appointment booking, follow-up sequences

☀️

Solar & Energy

Inbound call handling, quote qualification, CRM pipelines

🏗️

Construction

Subcontractor coordination, project status updates

🏥

Healthcare / Clinics

Patient intake, appointment reminders, FAQ handling

⚖️

Legal

Initial consultations, intake forms, document collection

📚

Coaching & Consulting

Discovery call booking, onboarding automation

🛒

E-commerce

Customer support agents, order status, returns handling

🏢

B2B Services

Outbound follow-up, pipeline automation, reporting

Case Study 01
Real Estate · Italy Voice AI

Agency handling 200+ inbound
leads/week — 0% answered after hours.

A mid-size Italian real estate agency was losing high-intent leads every evening and weekend. Their team couldn't scale fast enough.

Before

Missed calls routed to voicemail. 24–48h response time. Staff overwhelmed on Mondays.

VS
After

Voice agent answers 24/7, qualifies intent, books viewings directly into calendar.

Vapi GoHighLevel n8n Google Calendar
67%
More booked viewings
24/7
Coverage achieved
~12h
Staff time saved/week
2 wks
Deploy time
Case Study 02
Solar · UK CRM + Automation

Sales team of 6 spending 40% of time
on admin instead of selling.

A UK solar company was manually entering leads, chasing quotes, and updating statuses across three disconnected tools. Deals were slipping.

Before

Spreadsheets + email threads. Leads entered manually. No pipeline visibility. Quotes sent late.

VS
After

GHL CRM with automated lead import, quote triggers, follow-up sequences, and a live pipeline dashboard.

GoHighLevel n8n Zapier Google Sheets
+38%
Close rate uplift
−40%
Admin time
6 days
Deploy time
£0
Extra headcount needed
Case Study 03
Legal · Italy Text Agent + Intake

Law firm losing consultations
to slow intake response.

Prospective clients were contacting the firm via WhatsApp and email, then waiting 24–72h for a response. Many moved on to competitors.

Before

Receptionist handling WhatsApp manually. Long delays. No triage — urgent and routine mixed together.

VS
After

AI text agent on WhatsApp triages enquiries, collects case details, routes urgent cases to attorneys immediately.

WhatsApp Business API n8n Claude API Notion
<2min
First response time
+52%
Consultations booked
100%
Enquiries captured
3 wks
Deploy time
Case Study 04
Coaching · US Full AI OS

Consultant generating $30K/mo
but buried in ops.

High-revenue solo consultant spending 30+ hours/week on email, proposals, reporting, and client updates. Wanted to scale without hiring.

📧 Email inbox triaged and drafted by AI — only reviewed, not written
📄 Proposals auto-generated from meeting transcripts
📊 Weekly client reports built and sent automatically
📅 Scheduling and follow-ups fully automated
Claude API n8n Fathom GoHighLevel Gmail API
28h
Saved per week
Client capacity
$0
New hires needed
4 wks
Full deploy
What we build

Three ways to deploy
AI in your business

🎙️

Voice AI Agents

Answer calls, qualify leads, book appointments — 24/7. Sounds human, integrates with your CRM.


Vapi Retell Bland AI
💬

Text & Chat Agents

WhatsApp, SMS, email — AI that responds, triages, collects info, and routes to the right person.


Claude API WhatsApp API n8n
⚙️

CRM & Automation

GoHighLevel implementation, lead flows, follow-up sequences, and workflow automation from day one.


GoHighLevel n8n Zapier
Foundation → Core → Full AI OS

Start with one layer. Add more as results compound.

€2,000–3,000/mo 2–4 week deploy
Ready to start?

What would you automate
if you could start tomorrow?

Book a free 30-minute strategy call. We'll map your highest-ROI AI opportunity and give you a clear deployment plan — no obligation.

Book a Free Strategy Call →
8+
Industries
2 wks
Avg. deploy time
IT·UK·US
Markets served
arcaflow.ai · thomas@arcaflow.ai